Privacy Policy

Information Orderly Handles

Orderly stores the information you put into the app, including task titles, categories, priorities, due dates, repeat settings, and completion status.

Orderly also stores app settings such as theme preference, completed-task display settings, Apple Calendar connection state, and learning environment connection state.

Your Orderly Account

An Orderly account is required only for Smart Schedule. The task list, the priority matrix, the calendar, Home Screen widgets, iCloud sync, learning environment feeds, and Apple Calendar all work without signing in.

You create the account with Sign in with Apple. Apple gives Orderly a user identifier and, on the first authorization only, your name and an email address — which is an Apple private-relay address if you chose to hide your email. Orderly never receives your Apple ID password. The sign-in is exchanged for a Firebase Authentication session, which Google operates as a processor on Orderly's behalf.

Against that account, Orderly's backend stores the account identifier, the email address and name if Apple provided them, how many of your free Smart Schedule drafts you have used, Smart Schedule rate-limit counters, whether free access has been granted to you, and your Orderly Plus subscription state.

That subscription state is the App Store product identifier, the original transaction identifier, the status and expiry date Apple reports, and an identifier Orderly generates so a purchase can be recognised as yours. Orderly asks Apple's App Store Server API for this rather than trusting the app, and Apple notifies Orderly's backend when a subscription renews, lapses, is refunded, or is revoked.

Your tasks, categories, due dates, and completion history are not stored in your Orderly account. They stay in your own iCloud account, which Orderly cannot read as a service. The one exception is Orderly on the Web, which is off unless you turn it on and is described in its own section below.

Orderly also keeps a one-way hash of your Apple user identifier alongside the number of free Smart Schedule drafts spent. This is what stops the free allowance from being reset by deleting an account and signing in again. It is a hash and a number: it cannot be reversed to identify you, is never used to contact you, and is not linked to anything else Orderly holds once your account is deleted.

You can sign out at any time in Settings, and delete the account and everything listed above from the same place.

iCloud Sync

Orderly uses Apple's iCloud and CloudKit services to sync your tasks across devices signed into your Apple ID. That sync is handled by Apple under your iCloud account. Orderly does not run its own account system for your task database.

Orderly on the Web

Orderly on the Web is off by default. Everything else in Orderly works without it, and if you never switch it on, no part of your task list ever reaches Orderly's servers.

When you turn it on in Settings — which requires an Orderly account — the app publishes a copy of your list to Orderly's backend so a browser can display it. That copy contains your task titles, categories and their colours, priorities, due and end dates, repeat settings, completion status and completion history, and the course label of any mirrored coursework item. It is stored against your account identifier and is readable only when signed in as you.

This is a copy, not the original. Your tasks continue to live in your own iCloud account, and that copy is refreshed by your devices rather than being the thing they sync through.

With Orderly Plus you can also add, edit, complete and delete tasks from a browser. Those actions are stored as pending instructions against your account and are removed as soon as one of your devices applies them.

Turning Orderly on the Web off deletes the published copy and any pending instructions immediately. Signing out does the same. Deleting your Orderly account deletes both as well.

Smart Schedule

Smart Schedule is optional and requires an Orderly account. When you use it, Orderly sends the content needed to answer your request to a secure Firebase Cloud Function, which forwards the request to Google's Gemini API.

That request can include your typed prompt, images or files you attach for Smart Schedule, your current task context, your category names, pending AI suggestions, and derived learning environment schedule fields such as item title, course label, date, end date, kind, and feed item identifier.

Because every request is charged against your free allowance or your subscription, it reaches Orderly's backend identified by your account. Orderly does not store the content of the request or Gemini's reply; what is kept against your account is the count of drafts you have used. Google processes the request under its own terms and, for the Gemini API, does not use it to train its models.

Your saved learning environment feed URL is not sent to Smart Schedule. Smart Schedule returns draft tasks, and nothing is added to your list until you approve it in the app.

Learning Environment Feeds

If you connect a Canvas, Brightspace, or other iCalendar feed, Orderly stores the feed URL in the keychain and fetches the feed directly from that school system. Anyone with a school feed URL may be able to read that schedule, so Orderly does not show the full URL again after it is saved.

Orderly caches parsed coursework items on your device and can use the visible upcoming items as context for Smart Schedule. Course filtering preferences may sync through iCloud key-value storage. The feed URL itself is kept out of that storage: it syncs to your other devices only through iCloud Keychain, which Apple encrypts end-to-end, and Orderly never writes it anywhere else. Disconnecting the feed deletes the keychain item on every device signed into your Apple ID.

Apple Calendar

If you connect Apple Calendar, Orderly creates and maintains a dedicated calendar named Orderly. It writes dated Orderly tasks into that calendar as all-day events.

Orderly does not import your Apple Calendar events into the app. Calendar access is used to create, update, and remove the events Orderly writes. Turning the connection off removes the mirrored Orderly calendar events.

Retention And Deletion

Tasks and settings remain until you edit or delete them in Orderly, remove the app, or delete the related iCloud data through Apple. Removing a learning environment feed deletes the saved feed URL and clears the local feed cache. Turning off Apple Calendar mirroring removes the dedicated Orderly calendar data that the app created.

Your account record remains until you delete it. Settings has a Delete Account button: it revokes Orderly's Sign in with Apple token, deletes the account record described above along with your subscription and purchase identifiers, and deletes the Firebase Authentication user. It cannot be undone, and your used free drafts do not come back. It does not cancel an active subscription — subscriptions are managed through the App Store — and it does not touch your tasks, which are in your own iCloud account. It does delete the Orderly on the Web copy of your list, along with any pending instructions from a browser.

One record is deliberately kept after deletion: the hashed Apple identifier and free-draft count described above, retained to prevent the free allowance being claimed repeatedly. It contains no contact details, no content, and nothing that can be reversed to identify you.

Cloud Function logs may record operational details such as that a Smart Schedule request was accepted, the account identifier, the app identifier, and request size counts. These logs are used to operate and debug the service, and are retained by Google Cloud Logging under its default retention.

Contact

For privacy questions, contact the developer through the support contact listed on Orderly's App Store page.